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How to share files with clients from your AI

Short answer

Save the finished work as a file, review it, then choose the access your client needs. In 1folder, invite them to a space for private viewing and comments, turn on a read-only public link that opens without sign-in, or send a downloaded copy. An AI app can save the work, but only you can make it public.

Updated November 12, 2026.

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A reviewed proposal stands on its own, with scope, fee, delivery date and next step; you choose how the client gets access.

Share a client-ready proposal

  1. Save the deliverable, with enough context

    Connect your AI app with https://1folderapp.com/mcp, sign in and allow its client folder. Ask it to save the agreed proposal as a page. Include the scope, price, date and next step, leaving out internal discussion.

  2. Read the saved file yourself

    Check names, numbers, source links and dates. Keep each client’s work in an appropriate space. Before inviting a client to a space, review the other files they will be able to see.

  3. Choose private access, a public link or a copy

    Invite a viewer for private reading and comments; they sign in. A public link opens without sign-in and is read-only. For a separate copy, download the page as PDF, Word or Markdown.

  4. Keep revisions in the same file

    After client feedback, update the saved proposal rather than creating another working copy. Its link shows the latest version. If you sent a download, send a new copy after revising it.

The best way depends on the client’s job

WhatUse this whenWhat the client receives
Private file linkOnly invited people should see the work or leave commentsSign-in access through the space you invited them to
Public linkAnyone with the address may read the fileRead-only access without sign-in
Downloaded copyThe client needs an attachment or a dated handoffA separate PDF, Word file, original file or other supported download

Share the result instead of the drafting conversation

A client proposal should make sense to someone who did not sit through the drafting session. State what is included, what the fee covers, when delivery is expected and which decision you need next. Put uncertain assumptions under a clear question rather than making them look agreed.

For the Acorn example, the page includes a five-page website, an approved $2,400 estimate and a December 2 delivery date. It should also identify who provides the content. Internal pricing discussions and rejected drafts do not belong in the client-ready proposal.

How to share large files with clients

A file link lets you give the client access without sending another email attachment. Before promising a large-file workflow, confirm that the actual file uploads and opens for the recipient. The Free plan has 2 GB of total storage; Pro has 100 GB. Those figures are space storage allowances, not a promised maximum size for one upload.

You can download any file in its original format, tables as Excel or CSV, and a folder as a ZIP. A ZIP or other downloaded copy is separate from the current working file. Use a link when the client needs the latest revision and a download when they need their own copy.

Save the proposal, then apply approved feedback

  • In Claude

    “Save the final Acorn website proposal as a page in my Acorn space in 1folder. Include the approved scope, $2,400 fee, December 2 delivery and the request to confirm a content owner. Leave out our internal pricing discussion. Return the private link for my review.”

  • In ChatGPT

    “Read Acorn website proposal in 1folder. Apply only this approved change: delivery moves to December 5. Keep the fee and scope unchanged. Update the existing page and give me its link.”

Set expectations before inviting the client

  • A viewer can read and comment; viewers do not count toward your plan’s editors.
  • Free lets only you edit. Pro lets you and two others edit. Team lets everyone on the team edit.
  • There is no separate client portal or client branding, and no password-protected public link.
  • You can turn off a public link at any time. That stops the link, not copies someone already downloaded.

Questions

Does the client need a 1folder account?
For private space access, they sign in. A public link is read-only and opens without sign-in; you choose when to enable it.
Can the AI app make a proposal public?
No. It can save and update the file, but turning on a public link is always your choice.
Can I password-protect a client link?
No. Use an invitation to a private space for access that requires sign-in. Public links do not have passwords.
Will a client link show my next edit immediately?
A file link shows the latest saved version. Review new changes carefully. Downloaded copies are separate and must be sent again if you want the client to have the revision.
What if an AI removes an agreed price?
Compare the proposal’s versions and undo the unwanted change. Free shows 30 days of history; Pro and Team show one year. Older versions are hidden, never deleted.

Read next

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