# How to share files with clients from your AI

> Save the finished work as a file, review it, then choose the access your client needs. In 1folder, invite them to a space for private viewing and comments, turn on a read-only public link that opens without sign-in, or send a downloaded copy. An AI app can save the work, but only you can make it public.

*Picture: Acorn website proposal, a page saved by Claude: Scope: five-page website; Fee: $2,400, approved estimate; Delivery: December 2; Next: confirm the content owner. Share for Acorn website proposal, with Public link turned on and the link ready to copy.* A reviewed proposal stands on its own, with scope, fee, delivery date and next step; you choose how the client gets access.

## Share a client-ready proposal

1. **Save the deliverable, with enough context.** Connect your AI app with https://1folderapp.com/mcp, sign in and [allow its client folder](https://1folderapp.com/how-to/give-claude-access-to-folder.md). Ask it to save the agreed proposal as a page. Include the scope, price, date and next step, leaving out internal discussion.

   *Picture: In Claude, you type: “Save Acorn website proposal in 1folder with the approved scope, $2,400 fee, December 2 delivery and next step. Give me the private link.” Claude saves Acorn website proposal (a page saved by Claude) to 1folder.*
2. **Read the saved file yourself.** Check names, numbers, source links and dates. Keep each client’s work in an appropriate space. Before inviting a client to a space, review the other files they will be able to see.
3. **Choose private access, a public link or a copy.** Invite a viewer for private reading and comments; they sign in. A [public link](https://1folderapp.com/how-to/host-html-file-free.md) opens without sign-in and is read-only. For a separate copy, download the page as PDF, Word or Markdown.

   *Picture: Share for Acorn website proposal, with Public link turned on and the link ready to copy.*
4. **Keep revisions in the same file.** After client feedback, update the saved proposal rather than creating another working copy. Its link shows the latest version. If you sent a download, send a new copy after revising it.

   *Picture: The versions of Acorn website proposal: Updated approved delivery date (ChatGPT, today); Saved agreed scope and fee (Claude, Monday).*

## The best way depends on the client’s job

| | Use this when | What the client receives |
|---|---|---|
| Private file link | Only invited people should see the work or leave comments | Sign-in access through the space you invited them to |
| Public link | Anyone with the address may read the file | Read-only access without sign-in |
| Downloaded copy | The client needs an attachment or a dated handoff | A separate PDF, Word file, original file or other supported download |

## Share the result instead of the drafting conversation

A client proposal should make sense to someone who did not sit through the drafting session. State what is included, what the fee covers, when delivery is expected and which decision you need next. Put uncertain assumptions under a clear question rather than making them look agreed.

For the Acorn example, the page includes a five-page website, an approved $2,400 estimate and a December 2 delivery date. It should also identify who provides the content. Internal pricing discussions and rejected drafts do not belong in the client-ready proposal.

## How to share large files with clients

A file link lets you give the client access without sending another email attachment. Before promising a large-file workflow, confirm that the actual file uploads and opens for the recipient. The Free plan has 2 GB of total storage; Pro has 100 GB. Those figures are space storage allowances, not a promised maximum size for one upload.

You can download any file in its original format, tables as Excel or CSV, and a folder as a ZIP. A ZIP or other downloaded copy is separate from the current working file. Use a link when the client needs the latest revision and a download when they need their own copy.

## Save the proposal, then apply approved feedback

- In Claude: “Save the final Acorn website proposal as a page in my Acorn space in 1folder. Include the approved scope, $2,400 fee, December 2 delivery and the request to confirm a content owner. Leave out our internal pricing discussion. Return the private link for my review.”
- In ChatGPT: “Read Acorn website proposal in 1folder. Apply only this approved change: delivery moves to December 5. Keep the fee and scope unchanged. Update the existing page and give me its link.”

## Set expectations before inviting the client

- A viewer can read and comment; viewers do not count toward your plan’s editors.
- Free lets only you edit. Pro lets you and two others edit. Team lets everyone on the team edit.
- There is no separate client portal or client branding, and no password-protected public link.
- You can turn off a public link at any time. That stops the link, not copies someone already downloaded.

## Questions

### Does the client need a 1folder account?

For private space access, they sign in. A public link is read-only and opens without sign-in; you choose when to enable it.

### Can the AI app make a proposal public?

No. It can save and update the file, but turning on a public link is always your choice.

### Can I password-protect a client link?

No. Use an invitation to a private space for access that requires sign-in. Public links do not have passwords.

### Will a client link show my next edit immediately?

A file link shows the latest saved version. Review new changes carefully. Downloaded copies are separate and must be sent again if you want the client to have the revision.

### What if an AI removes an agreed price?

Compare the proposal’s versions and undo the unwanted change. Free shows 30 days of history; Pro and Team show one year. Older versions are hidden, never deleted.

## Read next

- [Give Claude access to one folder, and undo changes](https://1folderapp.com/how-to/give-claude-access-to-folder.md): Limit Claude or ChatGPT to picked folders in 1folder, choose view or edit access, and undo saved changes. See separate recovery steps for local files.
- [Host or upload an HTML file online for free](https://1folderapp.com/how-to/host-html-file-free.md): Host up to 3 HTML pages free on 1folder: upload the file, check it and turn on its public link. See the limits for scripts, forms, search and domains.
- [Can Claude or ChatGPT edit Google Docs?](https://1folderapp.com/how-to/can-claude-edit-google-docs.md): Yes, with the supported Google connections and permissions. See what Claude and ChatGPT can edit today, what to check and when to use 1folder.
- [ChatGPT memory full? Keep long notes in a file](https://1folderapp.com/how-to/chatgpt-memory-full.md): ChatGPT memory full? Clear what’s stale, then keep long project notes in a 1folder file that ChatGPT, Claude or Gemini can read at the start of a chat.

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